Committees
By-Laws / Rules Committee
- Review Association by-laws and make recommendation for changes at the August meeting.
- Maintain the Policies and Procedures Manual
Education Committee
- Promulgate and coordinate continuing education opportunities for the membership.
- Provide an ongoing list of educational courses, seminars, and training approved by IIMC.
- Obtain speakers to present educational programs during bi-monthly meetings.
Election Committee
- Work with PBC Supervisor of Elections and FL Division of Elections to foster open communication and
ensure availability of current information to membership prior to each municipal election.
- Conduct an annual elections workshop for the Association in July.
Historian
- Collect and organize Association historical documents and photographs.
- Take photographs at memorable meetings, conferences, and seminars.
Legislative Committee
- Monitor FL Legislature and PBC Commission to inform membership regarding pertinent legislation.
- Make recommendations to support or oppose pending legislation.
Membership Committee
- Solicit new members to the Association; compile and distribute new member orientation packets.
- Provide a membership report at the annual meeting.
- Maintain and distribute member contact list (USPS & email address, telephone and fax numbers).
- Develop membership application and renewal/invoice forms.
- Distribute invoices for annual dues to each municipality by September 30th of each year
Mentoring Committee
- Provide a framework to facilitate the exchange of knowledge and experiences between Clerks to provide assistance and support in the performance of their duties.
- Pair Clerks with Mentor Clerks based on the individual needs and goals, not solely on location or workload.
- Maintains a mentee list and evaluates mentoring relationships
- Mentors are expected to provide ongoing support, guidance, and encouragement to their Mentees, share common practices that are in line with the PBCMCA (Palm Beach County Municipal Clerks Association) policies and best practice and more.
Nominating Committee
- Prepare and distribute nomination ballots to the membership by July 1st of each year.
- Tally nominations and present a slate of officers to the membership annually at the August meeting.
- Prepare and mail election ballots and candidate bios to the membership by September 1st of each year, as needed in the event of multiple nominees for a position.
- Announce election results at October meeting, as needed.
Scholarship Committee
- Develop and maintain scholarship application forms and criteria.
- Publicize scholarship availability to the FACC Summer and Fall Academies.
- Receive and review applications; rank and recommend applicants for scholarship awards.
- Notify applicants of scholarship award.
- Receive proof of attendance and forward to Treasurer to process reimbursement payments.
Sunshine Committee
- Responsible for sending flowers to active/retiree members who become ill or tragedy in theirlife.
- Responsible for coordinating and scheduling social events for the membership.
Website Master
- Work with PBC League of Cities to host PBCMCA website; develop/maintain PBCMCA webpages.
